DASNR
Inventory Contact Person Quick E-mail Link
Elyse
Lovell
744-5520
Elyse coordinates DASNR's
inventory.
Inventory
Forms
(If you are using Internet Explorer and
you get a "FTP Login" prompt, click ok.)
Forms:
Inventory, Sanitation,
Transfer,
Disposal, Additions
This is an excel workbook with
three sheets and it replaces the carbon-set MEI forms. Click on the
link above and then select the addition, disposal or transfer worksheet as
needed.
NOTE: As of 5/2003, the OSU Office of Risk, Plant, and Property
Management requires all computers to be sanitized before they are either
transferred or moved to surplus. This process is outlined
here.
Inventory
Guidelines
Disposals:
(The "Disposal Form" must be approved by Steve Stone prior to removal of
any/all items.)
To
dispose of items purchased by OSU or through the agency account or items that
were gifts, you must complete a disposal form, get approval and bring the item to
campus.
Choose
from the following disposal codes:
R4
if the equipment is in a condition to be sold at auction
R5
if the equipment is broken or consists of parts or broken pieces
If a campus-based employee
is bringing the item(s) to campus, check 'PP Pickup and Surplus Auction' and
state in the comments section where PP should pick it up.
Disposal
forms that have been signed by the CED should be faxed
to:
405/744-5339
DASNR Fiscal Affairs
Attn: Elyse Lovell
The disposal form will be
reviewed and when it is approved, the approved form will be faxed to you and to
the Inventory Section in Whitehurst.
After you have
received the approved disposal form, you must call Kathie in the Inventory
Section at ext 4-8499 to arrange a time for delivery of the item(s) to
campus. Allow at least 3 business days between when you fax
the disposal form to DASNR Fiscal Affairs and when you want to deliver the
item(s) to campus.
To
dispose of items purchased with county money, you complete a disposal form using code
R7, 'Return to Title
Holder'.
Disposal
forms that have been signed by the CED should be faxed
to:
405/744-5339
DASNR Fiscal Affairs
Attn: Elyse Lovell
The disposal form will be
reviewed and when it is approved, the approved form will be faxed to you and to
the Inventory Section in Whitehurst.
After you have
received the approved disposal form, you should follow county disposal
procedures to dispose of the item(s). (These items are not brought
to campus.)
If
the item has been lost or stolen, complete a disposal form. Choose the
appropriate disposal code:
R1
if the equipment if the item has been lost. This code may be used
ONLY after EVERY effort has been made to locate the item. In the comments
section, you MUST describe in detail how the item was lost and your efforts to
locate it.
R2
if the equipment was stolen. (You MUST attach a copy of the police
report.)
Disposal
forms for lost or stolen property that have been signed by the CED, along with
supporting documentation should be mailed to:
(Mail one original and no copies.)
DASNR Fiscal Affairs
Attn: Elyse Lovell
137 Ag Hall
Additions:
Counties
must complete an addition form for items purchased with county money or agency
account funds or received as gifts. Only items that cost $500 or more and have a useful life of 2 years or more
should be added to inventory. It is important that the source and owner
codes, as defined on the addition form, are completed correctly.
Purchases
made by OSU are automatically added to inventory.
Only items that cost $500 or more and have a useful life of 2 years or more are
added to inventory.
Addition
forms that have been signed by the CED should be mailed
to:
(Mail one original and no copies.)
DASNR Fiscal Affairs
Attn: Elyse Lovell
137 Ag Hall
Transfers:
Completion
of "Transfer Form" must be done prior to
moving/relocating items.
The
top part of the form is completed by the receiving department/county/district.
The releasing department/county/district signs at the bottom of the form.
Transfer
forms that have been completed and signed by the releasing and receiving parties
should be mailed
to:
(Mail one original and no copies.)
DASNR Fiscal Affairs
Attn: Elyse Lovell
137 Ag Hall
This page last updated by Lee
Freeman
March, 2005
